Manage your subscription

Last updated on Sep 19, 2023

Subscription management is only available for users who are assigned Administrator roles.

You can manage your existing subscription on the go through the web-based SetMe portal. Here you can upgrade your free trial to a paid subscription, update the number of seats, disable/enable the auto-renewal setting, change your current subscription plan, renew an expired subscription, and change the billing cycle.

In this article:

Upgrade from a free trial to a paid subscription

You can upgrade your free trial to a paid subscription at any point. In this case all existing account settings, users, and reports will be automatically carried over to the paid account.  Select the Subscription tab within the left menu of your SetMe portal and click the Buy Now button.

Add or remove seats from your current subscription

The number of seats determines the maximum number of users on your account that can connect to and work with remote computers. You can easily add to or remove seats from your subscription at any time during your billing cycle. As part of SetMe's fair billing policy, you're always charged only for the number of current seats and all changes to the seat count are entirely prorated.

What happens when seats are added

When seats are added, you will be immediately charged a prorated amount for the newly added seats based on the percentage of time remaining on your current billing cycle. This means that your subscription is immediately upgraded to the new seat count and your next payment date remains the same. All seats will be renewed at your next payment date for the regular price.

Example of how added seats are prorated

You've subscribed for an annual plan with 1 seat. As an example, let's use $800 as the original cost for the single seat.

6 months later, you need to add another 2 seats. The full annual price for each newly added seat is $800, but since there are only 6 months left in your billing cycle, you're paying a prorated price of $400 for each seat. The total prorated price for the 2 newly added seats is $800 ($400 per seat x 2).

At the start of your next payment cycle, you'll be billed the regular annual price for all 3 seats: $2400 ($800 per seat x 3).

How to add seats

  1. Select the Subscription section within the left menu of your SetMe portal and click the Add/remove seats link.

       2. Select the required number of seats from the drop-down menu and click Next.

       3. You'll be displayed a summary of the new plan. Click Place order to apply the changes to your account. At this point, you're billed a prorated cost for the newly added seats.

What happens when seats are removed

When seats are removed, your account is immediately downgraded to the new seat count and your next payment date remains the same. You'll be given a prorated credit for the number of removed seats based on the percentage of time remaining on your current billing cycle. In other words, you will receive a credit for the amount of time that the seat is no longer used so that you’ll only have paid for the time it was used. The available credit will be applied towards your next SetMe payment(s).

Example of how removed seats are prorated

You've subscribed for an annual plan with 2 seats. As an example, let's use $800 as the original cost for each seat. The total annual price for 2 seats is $1600 ($800 per seat x 2).

6 months later, you decide to remove 1 seat. Since there are 6 months left in your billing cycle, you'll receive a prorated credit of $400 for the 1 removed seat. This credit will be applied towards your subscription's renewal at the next payment date. 

At the start of your next payment cycle, you will be billed the regular price for 1 annual seat, minus the available credit ($800 - $400= $400)

How to remove seats

  1. Select the Subscription section within the left menu of your SetMe portal and click the Add/remove seats link.
  2. Select the required number of seats from the drop-down menu and click Next. 
  3. You'll be displayed a summary of the new plan. Click Switch now to apply the changes to your account.

You cannot reduce the number of seats below the number of currently assigned technicians. See Create and manage users for more information. 

Cancel or reactivate subscription

By default, a SetMe subscription will automatically renew at the end of each billing cycle. You may cancel the subscription to disable its auto-renewal. In this case, the subscription will expire at the end of the current paid subscription cycle.

How to cancel subscription

  1. Select the Subscription section within the left menu of your SetMe portal and click the Cancel subscription link. 

       2. You will be displayed the subscription's expiration date. Click the Cancel subscription button to confirm the cancellation. 


You cannot change the billing frequency or number of seats for a canceled subscription. To perform these changes, the subscription must first be reactivated. 

How to reactivate subscription

You may reactivate a canceled subscription at any point to enable its auto-renewal:

  1. Select the Subscription section within the left menu of your SetMe portal and click the Reactivate subscription link. 

       2. You will be displayed the subscription's next payment date. Click the Reactivate subscription button to confirm. 

Renew an expired subscription

A subscription will expire at the end of the paid billing cycle if the auto-renewal payment fails or if the subscription was canceled prior to its auto-renewal. To renew an expired subscription:

Method 1 (from Portal)

  1. Select the Subscription section within the left menu of your SetMe portal and click the Renew now link.

      2. You will be displayed a current summary of your subscription, where you may also update the preferred billing frequency or number of seats. 

      3. After entering the credit card details, click the Subscribe now button to submit payment. 

Method 2 (from Expert Console)

  1. Open the Expert Console.
  2. Click the Renew link within the yellow expiration message box.

       3. You will be redirected to the Subscription section of your SetMe portal. Click the Renew now link.

       4. You will be displayed a current summary of your subscription, where you may also update the preferred billing frequency or number of seats. 

       5. After entering the credit card details, click the Subscribe now button to submit payment. 

The subscription is renewed immediately after payment is submitted. 

Change billing frequency

SetMe offers monthly and annual billing plans. Monthly plans are charged each month based on their monthly billing cycle. Annual plans are discounted because of the commitment, and annual subscribers pay for the entire year upfront. You may change the billing plan at any point during the billing cycle.

What happens when the billing frequency is changed

When you change your subscription's billing frequency (e.g., monthly plan to annual plan), the update goes into effect immediately. This means that the start date for your billing cycle will update to the date of when you made this change. SetMe will calculate the amount of time left in your previous billing cycle, and this amount will be deducted from the new plan's payment. This way, you'll be only billed for the prorated amount (this occurs when updating from monthly to annual billing frequency).

If there's still a remaining amount from your previous billing cycle after the proration (this occurs when updating from annual to monthly billing frequency), it will be applied as credit towards your future renewal payments.

How changes to billing frequency are prorated

Example 1: We'll use $800 as the annual price and $80 as the monthly price for this example. Let's say that you've subscribed for a monthly plan with 1 seat. In this case your monthly cost is $80.

2 weeks later, you've decided to switch to an annual billing plan. The full annual price is $800, but since there are only 2 weeks remaining in your paid monthly billing cycle, you still have a $40 credit. The total prorated price for the change is the annual price, minus the available credit ($800 - $40 = $760).

At the start of your next payment cycle, you'll be billed the regular annual price: $800.

Example 2: Let's say that you've subscribed for an annual plan with 1 seat. In this case your annual cost is $800.

6 months later, you've decided to switch to a monthly billing plan. The monthly price is $80, but since there are 6 months remaining in your paid monthly billing cycle, you still have a $400 credit. This credit will apply to your next 5 monthly payments, ($400 credit / $80/month = 5) meaning that you won't pay anything for the next 5 months.

After the 5 months, you'll be billed the regular monthly price: $80.

How to change billing frequency

  1. Select the Subscription section within the left menu of your SetMe portal and click the Change billing frequency link.

       2. Select the preferred billing cycle and click Save.

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